You are getting new customers, your schedule is filling up and just like that, your big dreams are turning into big business.
You’ve reached a pivotal moment. It might be time to hire your first employee. This is a significant milestone, so here are four steps to help you confidently hire:
1. Set expectations early
When hiring someone you know well, it’s crucial to set clear expectations from the very beginning to support a smooth first-time hiring experience. Think of it as laying the groundwork for a successful working relationship. While on the clock, you are the boss. This doesn’t mean you can’t be friendly and approachable, but it’s important to mentally prepare yourself to prioritize your business, even if it feels a bit uncomfortable at times.
Setting boundaries today will save you a lot of stress down the road. It’s all about finding that balance between being a supportive leader and maintaining the professional standards that your business needs to thrive. So, take a deep breath, set those expectations, and watch how smoothly things can run when everyone knows where they stand.
2. Create clear new hire documentation
Build clear new hire documentation that you can use as a template for future employees. It should include:
· Hourly wage or salary & paydays
· Work schedule
· Job duties and expectations
· A basic checklist that includes things like attire, how to track their time, and how much notice to give when requesting time off.
Keep it to a checklist at this point, but as your team grows, this checklist can evolve into a full employee handbook.
Creating a new hire document is a great way to ensure consistency and clarity for your future employees. Here’s a sample template you can use:
Welcome to the Team!
We’re excited to have you join us! To help you get started, we’ve put together this new hire document. This will serve as a handy checklist to guide you through your first days and beyond. As our team grows, this checklist will evolve into a comprehensive employee handbook.
Compensation and Paydays
- Hourly Wage/Salary: Your compensation details will be discussed during your onboarding.
- Paydays: We process payroll bi-weekly on Fridays. Make sure to check your bank account for direct deposits.
Work Schedule
- Standard Hours: Our typical work hours are from 8 AM to 5 PM, Monday through Friday CST.
- Flexibility: We understand that life happens. If you need to adjust your schedule, please communicate with your manager in advance.
Job Duties and Expectations
- Primary Responsibilities: Your job duties will be outlined in your job description. Make sure to review it and ask any questions you might have.
- Performance Goals: We set quarterly performance goals to help you stay on track and grow in your role. Your manager will discuss these with you during your first week.
Basic Checklist
- Attire: Our dress code is business casual. Feel free to dress comfortably but professionally.
- Time Tracking: Use our time-tracking software to log your hours. Detailed instructions will be provided during your orientation.
- Requesting Time Off: Please give at least two weeks’ notice when requesting time off. Submit your request through our HR portal.
This checklist is just the beginning. As we grow, we’ll add more details and resources to support you in your role. Welcome aboard, and let’s make great things happen together!
3. Do your homework! Conduct a background check.
You’re anxious to get some help, but it’s crucial not to skip this step, as it could save you from potential issues down the road. Background checks provide peace of mind by ensuring that the information you’re using to make a hiring decision is accurate and reliable.
For a basic nationwide criminal background check, you can expect to pay around $20. If you need more in-depth information, such as verifying employment history, there are providers who offer more comprehensive background checks, and these will come at a higher cost.
Taking the time to conduct thorough background checks now can prevent future headaches and help you make informed hiring decisions.
4. Consider offering simple employee benefits
You don’t need a big HR department or a huge budget to show your new hire that you value them. Even small gestures can go a long way in building loyalty and trust. Here are a few low-cost benefits to consider:
- Flexible Scheduling: If the nature of the work allows, offering flexible hours can be a huge perk. It shows that you trust your employees to manage their time effectively.
- Paid Time Off: Even a small amount of paid time off can make a big difference in how valued your employees feel.
- Professional Development: Paying for them to take a course or get a certification not only benefits them but also enhances their skills, which is a win-win for your business.
- Bonuses or Incentives: Small bonuses or incentives for meeting goals can be very motivating.
- Recognition: Never underestimate the power of a sincere thank-you or a shoutout for a job well done. Recognition can be a powerful tool for building morale and loyalty.
As your business grows, you can explore more formal benefits like health insurance or retirement plans. But for now, start with what’s doable and meaningful. These small gestures can make a big impact on your team’s satisfaction and loyalty.
Your business is growing—Here’s what comes next
You’ve poured your savings into your passion, and we’re excited to be a part of your journey! Hiring your first employee is a huge deal and a clear indication that you’re doing something right. Invest some time to make sure your first hire adds value with no surprises as you grow your small business team.
Investing a bit of time upfront can make all the difference. By setting clear expectations, conducting thorough background checks, and offering simple benefits, you can build a strong foundation for your growing team. Remember, even small gestures can go a long way in building loyalty and trust.
Congratulations on reaching this exciting stage in your business. We’re here to support you every step of the way!
Cheers to you!
